Ziira · Purchasing

From purchase order to paid supplier bill, with the three-way match

Buy against orders, receive against what was ordered, and pay bills that match both. Cost and price history stays with the product so a supplier's price rise does not slip past unnoticed.

The Ziira Purchase orders list: order number, supplier, order date, expected date, total and a Sent or Received status
Purchase orders: what you ordered and what is still to arrive (demo data)

The flow

  1. Request and order from a supplier.
  2. Receive goods at a branch: stock goes up at the landed cost.
  3. Enter the supplier bill: Ziira matches it to the order and the receipt (the three-way match).
  4. Pay the bill; payables and the ledger update automatically.

Supplier returns, credit notes and refunds are supported, as is reconciling a supplier statement.

Guarded supplier details

Supplier bank details are stored encrypted, and changing them is a controlled action. Intelligence can flag changed supplier bank details and possible duplicate bills or payments.

Prices and margins

Cost and price history live with each product. When a supplier's cost rises and your selling price does not, Intelligence flags the margin squeeze, and at action level 3 it can prepare a price update for a person to approve. Nothing changes without approval.

Frequently asked questions

What is a three-way match?

Comparing the supplier bill with the purchase order and with the goods actually received, so you pay for what you ordered and got.

See Ziira on your own business

Create a business in a few minutes and look around with your own products and branches.

Get started Talk to us